Entering Goods Received Lines

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Entering Goods Received Lines

You use the Enter Goods Received Line screen to add and maintain the items you want to include in a goods received batch. If you have loaded a purchase order into the goods received batch, you can add, edit or delete the purchase order lines. If you are manually creating the goods received batch because there is no purchase order in Micronet, you can add the lines you are receiving.

Create a new goods received batch, or recall an existing one.

Refer to "Creating a New Goods Received Batch" or "Recalling a Goods Received Batch".

Micronet displays the Goods Received screen.

If you want to:

add items to the goods received batch, select the Add button

delete an item from the goods received batch, select the item from the list and select the Delete button

edit the details of an item in a goods received batch, double-click on the item or select the item and press the Enter key.

Technical Tip

To edit an item, you can also select the item then select the Line button. Micronet displays the Enter Line Number screen.

Enter the number of the line you want to edit and select Ok.

Technical Tip

If you have loaded a purchase order into the goods received batch and you delete an item line, Micronet returns the line to the purchase order for receiving at a later date.

2.8 Feature

If your company is using the Procure to Pay feature to capture freight values from purchase orders through to goods receipts on PDAs and in Micronet, and you have loaded a purchase order to receive, you cannot add extra lines to the goods received batch. If you try to add a line, Micronet will display an error message. Instead, you need to create a new goods receipt batch for any extra lines that are not on a purchase order.

If you selected to add or edit items, Micronet displays the Enter Goods Received Line screen.

Complete the following fields:

	Field	Value
	Item Number	Enter the ID of the item being received. You can also press Tab or Enter to select an item.
	Item Description	Micronet displays the description of the selected item.

Technical Tip

If you add an item to a goods received batch for a supplier that is not the preferred supplier for that item, and your user security does not allow you to do this, Micronet displays a message that you have insufficient user security to change the supplier. Select OK to display a screen where an authorised user (e.g. a supervisor) can enter their userID and password, allowing you to add the item to the goods received batch.

This security feature is set in the Allow P/O creation where presupplier does not match field on the User File Update screen - MDS Security tab (refer to "Maintenance - Edit UserIDs - 4. MDS Security").

Purchase Order

If you are receiving an item that has been previously entered into Micronet, enter the purchase order number for this receipt. You can press spacebar then Enter to select from a list of purchase orders on file for this item, or you can select the ORDERS menu option. You can use this option even if you have already loaded one or more purchase orders for the goods received batch using the LOAD P/O option on the Goods Received screen.

2.8 Feature

If the Multiple Supplier in Receipts field on the Purchasing Configuration screen is set to Yes, Micronet displays purchase orders for all suppliers. You can select one for a different supplier if required. For more information, see "Edit - Program - Purchasing".

Warehouse

Micronet displays the default warehouse, or you can enter the warehouse you want to receive the item into.

Consignment Stock

If your company is setup to receive consignment stock, select whether the goods being received are normal stock or consignment stock. Consignment stock is goods you receive from a supplier but don't pay for until they are sold to a customer.

This field is only enabled if the Allow Consignment Stock field on the Inventory Configuration screen is set to Yes – see "Edit - Program - Inventory".

Reference

If your company is configured for multiple bin locations and your userID allows you to edit bin locations, Micronet displays the Bin Locations and Quantities screen – see "Enter Goods Received Line - Selecting Bins and Quantities" for more information.

If Micronet has been set up to use the Main Bin Only or Priority Order and you do not have authority to edit bin locations, the selection of bins will be automatic and performed in the background.

If the ENTER DEFAULT RECEIPT BIN LOCATION option is turned on on the Goods Received screen, you only need to enter bin locations on lines that will be placed into a different bin to the default bin entered when you post the batch. See "Goods Received - Edit - Enter Default Receipt Bin Location" for more information.

Ordered

Micronet displays the quantity ordered based on the Purchase Order field.

Received

Enter the quantity of items actually received.

If you are receiving less than the purchase order quantity, the Cancel Remaining field becomes active with a default value of No (this does not cancel the remainder of the purchase order).

Warning

If you are using MJC and the item has been allocated to a job, and you then enter a negative quantity in this field to remove the item from the job, when you post the goods received batch as either costed or uncosted, Micronet will display a message that removing stock off a job must be done manually and that the allocations will be removed.

To remove the item from the job, you need to load the job in MJC and actually delete the item.

Technical Tip

2.8 Feature

If you are receiving an item that has been setup with unit recognition, Micronet automatically displays the Unit Recognition screen so you can enter the quantity received in the appropriate units (e.g. square metres, boxes, pallets, etc.). Select the Add button to display the Edit Units screen, enter the quantity of the item received in the appropriate units then select Accept.

	Balance Remaining	Micronet displays any difference between the purchase order quantity and the quantity received.
	Cancel Remaining	If you have received less than the purchase order quantity, select what you want to do with the balance remaining. Options are: No – do not cancel the balance of the purchase order; return the balance to the purchase order to be delivered at a later date No - Split Order Line – return the balance to the purchase order as a new line to be delivered at a later date Yes – cancel the balance of the purchase order that has not been received. In the original transaction (e.g. a backorder or job), the quantity not received will be re-flagged for automatic purchasing and picked up the next time the Automatic Purchasing program is run.
	New Delivery Date	If you are still expecting to receive the remainder of the order, enter the date by which you expect to receive it.
	Selected Price	Select the cost price charged for the items on the supplier invoice. If you want to enter a price manually or change the price displayed, select Nett and enter the actual price in the Cost field.
	Cost	If you selected Nett in the previous field, enter the nett buy price for the goods. Otherwise, Micronet displays the cost price.
	Tax Percentage	Micronet displays the default GST/sales tax percentage for the item.
	Discount	Enter any discount you have received from the supplier on the price of the item, as a percentage.
	Line Total	Micronet displays the total cost of the items (Received x Cost - Discount).
	Appropriated Freight	Any freight amount appropriated against the order.
	GST Total	The total amount of GST included in the order.
	Line Total Inc	The line total including appropriated freight and GST.
	Free Stock	The free stock quantity of the item.
	Qty on Order	The quantity of the item currently on purchase orders.
	Qty on Backorder	The quantity of the item on backorder.
	Min Stock	The minimum stock quantity.
	Max Stock	The maximum stock quantity.
	Reorder Quantity	The reorder quantity for the item.
	Purchase Units	Micronet displays the unit in which the item is purchased. For more information, refer to "File - Inventory - Purchasing".
	Suppliers Part	The supplier's part number for the item.
	Job Number	This field is only displayed if you are using Micronet Job Costing (MJC) and the Alternate Job Interface option is selected on the Goods Received screen (for more information, refer to "Goods Received - Edit - Alternate Job Interface"). Enter the job number that this receipt should be assigned to. This information comes from the Item master file and should be displayed in the Important Information field. You can press spacebar then Enter to select from a list of MJC job numbers.
	Stage Number	This field is only displayed if you are using Micronet Job Costing (MJC) and the Alternate Job Interface option is selected on the Goods Received dialogue (for more information, refer to "Goods Received - Edit - Alternate Job Interface"). Enter the job stage that this receipt should be assigned to. You can press spacebar then Enter to select from a list of stages.

Technical Tip

If you want to remove a pre-allocation of the item to an MJC job, simply delete the job and stage number.

Update Buy Prices

Select whether you want buy prices updated for this goods receipt. Options are:

Update – Micronet will update your Last Landed and Average prices with this goods receipt
Special Buy – select this option if the purchase is a special buy and you do not want your Last Landed and Average prices updated (which would result in higher average margins for this product).

Labels

Select whether you want labels created for this goods receipt and the quantity required. Options are:

No Labels – do not create any labels
One Label – create one label for each item received
Qty Received – create the quantity received of each item in the batch, e.g. if 50 of an item are received 50 labels will be created for that item
Stock on Hand – create the Stock on Hand quantity of each item in the batch. Note that the Stock on Hand quantity is the quantity after the goods receipt, e.g. if 40 items were received but 20 were on backorder, the Stock on Hand quantity would be 20.
Ask Quantity – create the quantity entered in the Qty Labels field in the item label batch.

When you select any option other than No Labels, Micronet creates a batch with the items and label quantities specified when the goods received batch is posted.

To recall this batch for viewing, altering, printing or deleting, refer to "Inventory Reports - Batch Label Report".

Technical Tip

The option displayed in this field defaults from the Labels field on the Goods Received Header screen – see "Maintaining the Goods Received Header". You can change the default label quantity for a specific item, while leaving the default quantity for all other items in the batch.

	Qty Labels	If you selected Ask Quantity in the Labels field, enter the number of labels you want printed.
	Important Information	Micronet displays any added text in the Supplier master file that is assigned to display as important information on goods received batches.

Optionally, you can perform any of the following edits or actions on the Enter Goods Received Line screen if required:

display all current purchase orders outstanding for this item - refer to "Enter Goods Received Line - Orders"
enter serial numbers for the items received - refer to "Enter Goods Received Line - Serial No."
display item buying and/or selling prices - refer to "Enter Goods Received Line - Prices"
enter user defined questions for the goods received line - refer to "Enter Goods Received Line - User Questions"
perform an inquiry on an item, alternate parts or alternate suppliers - refer to "Enter Goods Received Line - Inquiry"
allocate receipts to outstanding customer backorders - refer to "Enter Goods Received Line - Allocations (v2.7)" or "Enter Goods Received Line - Allocations (v2.8)"
enter text lines - refer to "Enter Goods Received Line - Text".

When you have finished maintaining the details for the goods received line, select the Accept button.

Micronet saves the details of the item you have added or edited and redisplays the Enter Goods Received Line screen so you can continue adding or maintaining goods received lines.

Technical Tip

2.8 Feature

If Micronet displays a message that you cannot allocate more units than you have received, it means that the quantity allocated to backorders, etc., is greater than the quantity received. You need to fix the over-allocation before you can proceed – see "Enter Goods Received Line - Allocations (v2.8)".

When you have finished adding and maintaining goods received lines, select the Cancel button to close the Enter Goods Received Line screen.

Micronet redisplays the Goods Received screen showing all the items included in the goods received batch.